Wedding budget for 250 guests
250 guests works out around $95,000, or $380 per head. Here is the split that puts the money where guests actually register it.
| Where it goes | Share | Amount |
|---|---|---|
| Food | 24% | $22,350 |
| Venue — the bones of the room | 20% | $19,050 |
| Photography | 10% | $9,500 |
| Bar — quality and openness | 9% | $8,850 |
| Focal florals | 7% | $6,900 |
| Music & entertainment | 7% | $6,900 |
| Attire | 6% | $6,050 |
| Lighting | 5% | $5,200 |
| Paper & typography | 3% | $2,600 |
| Everything else — 23 items, capped | 8% | $7,600 |
| Total | $95,000 |
What this budget can and cannot carry
At $380 a head, the binding constraint is headcount, not taste. Catering, bar, rentals, stationery and favours all scale per person; the venue largely does not. Cutting 38 guests frees roughly $14,300 — more than most couples find by trimming a whole category.
The largest line here is food at $22,350. That is deliberate: it is the thing guests stand in and photograph. The smallest allocations go to paper and the capped items, because nobody has ever described a wedding by its menu cards.
Before you sign anything
A $95,000 budget is usually quoted against, not planned to. Venue packages routinely exclude 11 costs that together add about $9,795 on a 150-guest wedding — service charge, tax on the service charge, cake cutting, corkage, vendor meals, overtime. Against $95,000 that is roughly 10% of everything you have, appearing after the contract is signed.